Cakes by Nina- Wedding Cakes Serving Surrey, Hampshire and Berkshire - our Terms and Conditions

By placing an order with Cakes by Nina Weddings, you confirm that you have read and understood, and agreed to the following Terms & Conditions.

Design & Copyright

All cake designs are original unless otherwise agreed. We do not copy other designers' work exactly.
You can provide inspiration, but final designs are subject to our interpretation and artistic style.
All designs remain the intellectual property of Cakes by Nina Weddings and may not be reproduced without permission.

Wedding Cake Specifics

We only delivery Wedding Cakes, celebration cakes must be collected (or otherwise agreed) from our Camberley base.
We will always leave behind an Allergen card together with the flavour contents of your cake.

Cake Toppers

We offer custom clay toppers as a keepsake. These are non-edible and must be removed before serving.
If you provide your own topper, it must be food-safe and lightweight. Cakes by Nina are not responsible for damage caused by third party.

Booking Fee and Payments

A non refundable booking fee of £100 is required to secure your booking, £104 if using our online booking form (due to handling charges)
Final payment is due no later than 14 days before your event.
Failure to pay on time may result in cancellation of your order.

Cancellations and Refunds

Booking Fees are non-refundable under any circumstances.
70% refunds (minus booking fee) are only available if the cancellation occurs 6 months before your event.
No refunds will be issued for cancellations within 5 months of your event.

Delivery and Collection

Wedding Cakes are delivered and set up by Cakes by Nina Weddings. We are not responsibile for damage after delivery. We will take photographic evidence of the condition we left cake in.
Celebration cakes must be collected at the agreed time, Late collection may affect cake quality.
Please transport celebration cakes with care. We are not liable for damage once the cake leaves our premises.

Allergy and Dietary Requirements

All cakes are made in a kitchen that sometimes uses nuts, if your allergy is of a life threatening nature then we can not take your cake on.
We do cater for gluten free, vegan and egg free, but cannot be held responsible if you have a reaction to any of the alternative ingredients used.

Flowers and Decorations

We do not use fresh flowers unless they are provided by your florist and are certified as food-safe.
We are not liable for any issues caused by fresh flowers placed on the cake.

Photography and Social Media

Cakes by Nina Weddings reserves the right to photograph your cake and use images for marketing purposes.
If you prefer not to have your cake shared publicly, please let us know in advance in writing.

Acceptance of Terms

By paying your booking fee, you confirm acceptance of these Terms and Conditions

Design Usage Licence and Intellectual Propery Protection

Cakes by Nina - Image and Design Sharing Policy

Cakes by Nina is committed to protecting the originality and integrity of all creative work produced under the brand Cakes by Nina.

All cake designs, sketches, templates, mock-ups, digital assets, and written content are protected under UK copyright law and international intellectural property regulations

Clients are welcome to share images of their cake on social meda, personal websites, and event pages, provided the following conditions are met:

Permitted Use

You May:

Share photos of your cake on social media with credits - Cakes by Nina
Use inspiration for personal mood boards
Save designs for personal reference
Share design previews
Tag or Credit Cakes by Nina when posting
Use images for personal, non-commerical purposes

Protected Materials include:

Cake Design Studio Templates
Digital sketches and mock-ups
Sugar flower designs
Decorative textures (ruffles, pearls quilting, lace)
Website copy and descriptions
Pricing structure and add-on systems
Branding, layout, and visual identity.

Required Credit

Please include - Cakes by Nina

Prohibited Use

You may not:

Sell or license the images
Copy or reproduce our design
Adapt or recreate the designs for sale
Share templates or mock-ups
Use website text or pricing structures
Allow vendors to use images without permission
Remove our branding or logo
Edit alter the design in a misleading way
Use the design for commercial reproduction

Vendors Use

Photographers, venues, planners, florists, and other suppliers must request permission before using any images for marketing or commerical purposes.

Permission is usually granted with credit ie Cakes by Nina

Florist Flowers (please click for further details)

You confirm that you have read our list of acceptable flowers and non acceptable flowers to use to decorate your wedding cake
You have had confirmation no pesticides have been used on your flowers
You acknowledge Cakes by Nina will not decorate your wedding cake with known toxic flowers as per our list
If you insist your florist decorates your cake Cakes by Nina takes no responsibility for any damages that might happen during decoration
If your florist has supplied flowers with pesticides and hasn't told us we with have to presume they are safe, but Cakes by Nina doesnt hold any responsibility should any of your bridal party become ill because of said flowers used.

Please note our liability insurance doesn't cover us for allergic reaction due to toxic or pesticide florist flowers, also to note - some florist have had no food safety or food intolerance training.